The Fleet Card Management System provides the ability to manage all fuel-related expenses for a fleet through a strategic approach using Smart Fuel Management Software, which will help alleviate any issues related to expense management, as well as reduce the potential for misuse of the system.
The Fleet Card Management System enables companies to provide their drivers with designated Fleet Cards that are subject to set rules, such as where to purchase fuel (only at pre-authorized locations) and when purchases can occur. In addition, using Sensors (for example, RFID and/or IOT) and a combination of Tracking Software and Vehicle Tracking Devices will ensure that your company’s policies and regulations regarding the types of Fuel that can be purchased have been adhered to by all parties involved.
Use a combination of a self-identified PIN, RFID, and/or One-Time-Password (OTP) to assign Fleet Cards to specific drivers and/or vehicles based on their route and allow only authorized purchases made from the Fleet Card(s).
Track the purchase of any fuelling transactions as they occur: location, time, amount, station, Driver, Vehicle. You will receive instant notifications of atypical fuelling behaviours such as numerous refuels or fuelling of large quantities.
Custom set rules for the below parameters:
Automate the creation of reports and insights that illustrate:
No more manual billing. Get a consolidated view of your fuelling transactions with all transactions automatically reconciled against a single-digit invoice, saving you many hours of work.
The system will help to uncover and prevent:
Identify every litre of fuel purchased. Stop hidden losses; increase efficiency in route planning and its fuel consumption.
Gain Visibility of all Fuel Expenses for all Locations and Vehicle Types.
Using Strong Authentication, Alerting-System in Real Time, Intelligent Business Rules, to eliminate the misuse of Fuel Cards.
Stop Manual Billing, Keep a Logbook of Fuel Transactions, and Spend Hours Reconciling Receipts for Fuel Purchases.
Establish Specific Limits to Issue to Drivers for Fuel Purchase Behaviour Monitoring.
Our Fleet Card Management System is designed for the following industries:
Issuance of Fleet Cards to Drivers or Vehicles
Setting of Rules and Limits on Spending, Types of Fuel Used, Where Fuel is Purchased (Stations), Time limits for fuel use
Driver fuels at the approved station using the Fleet Card
The Fleet Card Management System confirms this transaction real-time
The fleet operator monitors the entire overview of the fleet through a dashboard and receives monthly reports automatically
A Fleet Card Management System is a smart solution that helps businesses manage and control all fuel-related expenses for their vehicle fleet using designated fleet cards, strategic fuel rules, and digital tracking tools.
The system uses secure authentication like PINs, RFID, or One-Time Passwords (OTP), along with real-time transaction monitoring and strict purchase rules to prevent unauthorized fueling, card sharing, fake receipts, and siphoning.
Important features include:
Smart Fleet Cards with secure authentication
Real-time transaction monitoring
Custom spending limits and fuel rules
Automated reporting & insights
Digital invoice reconciliation
Fraud and pilferage prevention
It tracks every fuel purchase (location, time, amount, vehicle, and driver) and forces adherence to preset rules, reducing hidden fuel losses and improving route planning and consumption efficiency.
Yes. The Fleet Card Management System automatically reconciles fuel transactions and invoices, eliminating manual billing, reducing paperwork, and saving time spent on data entry and reconciliation.
This system is ideal for industries with large vehicle operations such as transportation & logistics, heavy equipment & construction, mining, public sector fleets, oil exploration, maritime ports, and school transport services.
Fleet fueling will be becoming digitalized and secure for both fleets and suppliers over the coming years. Let us assist you with transitioning to a digitalised, efficient, cost-effective, and transparent fleet card management system.
